Privacy Policy

Personal Information Handling Entity: Mitsui & Co., Logistics Partners Ltd.
Representative: President and CEO Seiichi Suzuki
Address: 3-2-1 Nishikanda, Chiyoda-ku, Tokyo

Mitsui & Co., Logistics Partners Ltd. (hereinafter referred to as "the Company") declares its commitment to preventing the loss, leakage, and alteration of personal information (including but not limited to names, birth dates, addresses, email addresses, etc., hereinafter referred to as "Personal Information") and specific personal information (including personal information containing individual numbers, hereinafter referred to as "Specific Personal Information"). The Company has established the following policy (hereinafter referred to as "this Policy") to ensure the protection of such information.
Furthermore, based on this Policy, the Company will establish various regulations for the protection of personal information, ensure thorough awareness among all officers and employees, and make every effort to manage personal information and specific personal information appropriately.

The Company appoints a management officer responsible for handling personal information and specific personal information. We comply with the Act on the Protection of Personal Information (Act No. 57 of 2003, including subsequent amendments, hereinafter referred to as the "Personal Information Protection Act"), the Act on the Use of Numbers to Identify Specific Individuals in Administrative Procedures (Act No. 27 of 2013, including subsequent amendments, hereinafter referred to as the "Number Act"), and other relevant laws, regulations, and guidelines.

1. Our business activities involve asset management for investment corporations and related operations. We utilize personal information to appropriately execute the asset management operations entrusted to us by Japan Logistics Fund, Inc. (hereinafter referred to as "the Investment Corporation"), including the management of investor information. We do not use personal information beyond the scope of the purposes listed below, except as permitted by law. The specific purposes of use are as follows:
   1. To exercise the rights of holders of securities issued by the Investment Corporation and fulfill the obligations of the Investment Corporation, based on the Act on Investment Trusts and Investment Corporations (Act No. 198 of 1951, including subsequent amendments, hereinafter referred to as the "Investment Trusts Act") and the Companies Act (Act No. 86 of 2005, including subsequent amendments).
   2. To implement measures to facilitate the relationship between the Investment Corporation and its investors.
   3. To prepare and submit various reports and manage investor information in accordance with the Investment Trusts Act, the Companies Act, and other relevant laws and regulations.
   4. To respond to inquiries and requests for materials from individuals considering the purchase of securities issued by the Investment Corporation and other interested parties, and to communicate with such individuals.
   5. To issue additional investment units and corporate bonds by the Investment Corporation.
   6. To conduct operations related to the acquisition, preliminary investigation, and consideration of acquisition, as well as the search for buyers of the Investment Corporation's assets.
   7. To carry out leasing operations of the Investment Corporation's assets, monitor leasing conditions, and collect, compile, and analyze related data.
   8. To perform registration procedures.
   9. To appropriately and smoothly execute other operations of the Company or the Investment Corporation.
2. Notwithstanding 2. (1) , Specific Personal Information will only be used for the following purposes:
   1. Employee and their relatives' individual numbers:
      For administrative tasks related to health insurance, welfare pension insurance, employment insurance, other social and labor insurance, or corporate pensions (including third insured persons under the National Pension Act), claims under the Industrial Accident Compensation Insurance Act, and the preparation of withholding tax statements for salary and retirement income.
   2. Individual number-related tasks for persons other than those mentioned in A:
      For the preparation of payment records related to remuneration and fees, preparation of payment records for dividends, surplus distributions, and fund interest, notification tasks for third insured persons under the National Pension Act, preparation of payment records for real estate usage fees, and preparation of payment records for the consideration of real estate acquisitions.
   3. Other tasks related to A and B.
3. The Company will not change the purpose of use of personal information beyond a scope that is reasonably related to the original purpose of use.
4. The Company will not use personal information in ways that may promote or induce illegal or improper activities.

1. Personal Information:
   The Company acquires personal information through lawful and fair means to the extent necessary to achieve its purposes of use. Before obtaining personal information independently or from property management companies managing the assets of the Investment Corporation, the Company will publicly announce the purposes of use on its website. When acquiring personal information directly from individuals through contracts or other documents (including records created electronically), the Company will clearly state the purposes of use in advance. However, if the purposes of use are evident from the circumstances at the time of provision or if permitted by law, the Company may omit this disclosure.
   Additionally, the Company will not acquire personal information indirectly from third parties if there are concerns that the information was obtained improperly.
2. Acquisition of Sensitive and Special Care-Required Personal Information
   Notwithstanding 3.(1), the Company will not acquire sensitive and special care-required personal information unless permitted by relevant laws and guidelines.
3. Acquisition of Specific Personal Information
   Notwithstanding 3.(1), the Company will only request the provision of individual numbers from the individual or other parties handling individual number-related tasks when necessary to process the tasks specified in 2.(2). Requests for the provision of individual numbers will be made when it becomes necessary to process these tasks or when the occurrence of such tasks can be anticipated.
   When receiving the provision of individual numbers, the Company will verify the identity of the individual in accordance with the methods stipulated in Article 16 of the Number Act. For agents, the Company will verify the identity of the agent, the authority of representation, and the individual’s number in accordance with the methods stipulated in the same article.
4. Pseudonymized Information, Anonymized Information, and Personal Related Information
   Notwithstanding 3.(1), the Company will not acquire pseudonymized information, anonymized information, or personal related information unless permitted by relevant laws and guidelines.

The Company strives to ensure the accuracy and currency of the personal data it holds, and endeavors to delete personal data that is no longer needed.

1. Personal Data:
   The Company will not provide personal data to third parties without the prior consent of the individual, except as permitted by law.
2. Specific Personal Information:
   Notwithstanding 5.(1), the Company will not provide specific personal information to third parties except as permitted by Article 19 of the Number Act.
3. Sensitive and Special Care-Required Personal Information:
   Notwithstanding 5.(1), the Company will not provide sensitive and special care-required personal information to third parties except as permitted by relevant laws and guidelines.
4. Provision of Personal Data to Third Parties Abroad:
   When providing personal data and personal related information to third parties abroad, the Company will comply with obligations stipulated by relevant laws and guidelines.
5. Pseudonymized Information, Anonymized Information, and Personal Related Information Notwithstanding 5.(1), the Company will not provide pseudonymized information, anonymized information, or personal related information to third parties unless permitted by relevant laws and guidelines.

When handling pseudonymized information, anonymized information, and personal related information, the Company will comply with obligations stipulated by relevant laws and guidelines.

When outsourcing the handling of personal data or specific personal information to third parties, the Company will verify the personal information protection systems of the contractors and take measures to ensure the protection of personal information.

The Company establishes "Personal Information Handling Regulations" and implements necessary organizational, human, physical, technical, and environmental safety management measures to prevent loss, leakage, and alteration of personal data, in accordance with guidelines set by the Personal Information Protection Commission and the Financial Services Agency.

1. To ensure the proper handling of personal data, the Company formulates and adheres to "Personal Information Handling Regulations."
2. The Company establishes handling procedures, responsible persons, and their duties for each stage of acquisition, use, transfer, storage, and deletion of personal data, and adheres to these procedures.
3. The Company appoints a person responsible for handling personal data and conducts regular inspections and audits of the handling status of personal data. The results are reported to the responsible person, who evaluates, reviews, and improves safety management measures.
4. The Company enters into confidentiality agreements with employees and conducts thorough dissemination, education, and training on safety management measures.
5. In areas where personal data is handled, the Company manages employee access and implements measures to prevent theft and other incidents.
6. The Company implements systems to protect personal data handling information systems from unauthorized access and malicious software, including identity verification functions. Access rights are set as needed, and access to personal data is recorded, analyzed, and stored, with regular checks for suspicious records.
7. When handling personal data abroad, the Company implements necessary safety management measures based on the personal information protection systems of the countries and regions where the data is handled.

1. For requests from individuals regarding the notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, or disclosure of third-party provision records of retained personal data, please submit a request form along with verification documents (such as a driver's license or a copy of the resident card) by mail or in person. If the request is made by an agent, please also submit documents verifying the agent's authority (such as a power of attorney or a copy of the family register).
2. To protect the privacy of the individual, the Company's responses will generally be sent directly to the individual via restricted delivery mail. Therefore, even if the request is made by an agent, the response may be sent directly to the individual.

3. For inquiries or complaints regarding the handling of personal information and specific personal information, please contact the following department:

   Corporate Administration Department
   Address: 13th Floor, Chiyoda First Building South Wing, 3-2-1 Nishikanda, Chiyoda-ku, Tokyo
   Phone: 03-3238-7171 (Weekdays 9:15 AM - 5:30 PM)

   For inquiries regarding matters recorded in the investor registry and the receipt of distributions, please contact the following registry administrator:

   Sumitomo Mitsui Trust Bank, Limited, Securities Agency Division
   Address: 2-8-4 Izumi, Suginami-ku, Tokyo
   Phone: 0120-782-031 (Toll-free) (Weekdays 9:00 AM - 5:00 PM)

   Additionally, the name of the authorized personal information protection organization to which the Company belongs and the contact point for resolving complaints are as follows:

   The Investment Trusts Association, Japan, Self-Regulation Operations Department, Member Management and Investigation Office
   Address: 2-1 Nihonbashi Kabutocho, Chuo-ku, Tokyo
   Phone: 03-5614-8440 (Weekdays 9:00 AM - 11:30 AM and 12:30 PM - 5:00 PM)

The Company establishes internal regulations concerning personal information and specific personal information, and continuously reviews and strives to improve these regulations.

This policy may be updated. Please check the latest update date.
(Last updated: December 1, 2024)